1. What are Cookies and How do we use them?

1.1 DOCSOL uses cookies on our website, by using www.docsol.co.uk you consent to the use of cookies. An active cookie policy will appear when you browse our website, you can decline cookies but this may prevent you from taking full advantage of the website.

1.2 A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

1.3 We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

1.4 Some cookies are essential to authenticate users and to prevent fraudulent us use of user accounts.

1.5 Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

2. Links to other Websites

2.1. This cookie policy sets out how we use and protect any information that you give DOCSOL when you use our website. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement. Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

DOCSOL GDPR DATA PRIVACY NOTICE

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller's possession, or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (GDPR). If we hold information about you, such as your name and address, telephone number, email address, etc., you are, in the language of the GDPR, the ‘data subject'. Wherever these words appear, they refer to you.

2. Who are we?
DOCSOL is the data controller (contact details below). This means that it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?
DOCSOL complies with its obligations under the GDPR, by keeping personal data up-to-date, by sorting and destroying it securely, by not collecting or retaining excessive amounts of data, by protecting personal data from loss, misuse, unauthorised access and disclosure, and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: -

• to inform you of news, events and activities for DOCSOL and related organisations

4. What is the legal basis for processing your personal data?

Explicit consent of the data subject so that we can keep you informed about news, events and activities;

5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with third parties with your consent.

6. How long do we keep your personal data?
We keep data in accordance with the guidance set out.

7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

• the right to request a copy of your personal data which DOCSOL holds about you;

• the right to request that DOCSOL corrects any personal data if it is found to be inaccurate or out of date;

• the right to request that your personal data is erased where it is no longer necessary for DOCSOL to retain such data;

• the right to withdraw your consent to the processing at any time;

• the right to request that the data controller provides the data subject with his/her personal data and, where possible, to transmit that data directly to another data controller, known as the right to data portability, where applicable; [This only applies where the processing is based on consent, or is necessary for the performance of a contract with the data subject and, in either case, the data controller processes the data by automated means]

• where there is a dispute in relation to the accuracy or processing of your personal data, the right to request that a restriction is placed on further processing;

• the right to object to the processing of personal data, where applicable; [This only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]

• the right to lodge a complaint with the Information Commissioner's Office (UK).

8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice. The new notice will explain the new use of your personal data prior to commencing the processing. It will set out the relevant purposes and processing conditions. Where and when necessary, we will seek your prior consent to the new processing.

9. Contact Details
To exercise all relevant rights or queries of complaints, please contact DOCSOL - 7 Monaghan St, Newry BT35 6BB

You can contact the Information Commissioner's Office (UK) on 0303 123 1113; via email https://ico.org.uk/global/contact-us/email/ or by writing to the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

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